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This privacy policy sets out how Alpha Business Systems Limited (“Alpha Timing”) uses and protects any information that you provide when you use this website or the following services: Alpha Race Pro Online Entry System, Alpha Flow booking system, Alpha Timing System, Alpha Scanning System, Alpha Live Timing, Alpha Live Streaming, Alpha Results web applications or Alpha Race Hub mobile application (the "Services"). Alpha Timing is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using our services, you can be assured that it will only be used in accordance with this privacy statement.
Alpha Timing may collect and / or access the following data on behalf of our clients:
We manage the above data on behalf of our clients so they can manage their race entries, bookings, event administration, communications with their clients, timing of events, the publication of event results online, reporting, and safe storage of the data to meet contractual and legal obligations.
In certain circumstances, a client of Alpha may request to merge customer data to improve the accuracy and integrity of their records. In such cases, Alpha may access personal data to determine how best to perform the requested data merge. This ensures that data is combined in a way that is both effective and compliant with data protection obligations.
If you are from the European Economic Area, our legal basis for collecting and using the personal information described above depends on the personal information concerned and the specific context in which we collect it.
We will collect personal information only where we have your consent to do so, or where processing is in our or our customers’ legitimate interests, which are not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may have a legal obligation to collect the information. If we ask for personal information to comply with a legal requirement, we will make it clear and advise if provision is mandatory and outline the consequences of not providing the information.
Similarly, if we collect and use your personal information in reliance on our or our customers’ legitimate interests, and those interests are not already listed above (in the"What Do We Use Your Data For?" section), we will make clear to you at the relevant time what those legitimate interests are.
We keep your data for as long as our clients instruct us to. We automatically delete data in accordance with the instructions provided by our clients. For example if one of our clients instructs us to delete data after two years after the date of your last entry or booking then our systems will perform that function automatically.
Our clients may use our timing system for timing of their events. Our timing system may use the following information provided by you via our online entry system on behalf of our clients: Name, Race Number, Class,Town, Club, Engine Name, Chassis Name. Our software will generate information such as position, lap times, session results, overall event results, and championship tables. This generated data, along with the information you provide, may be published online in the public domain on behalf of our clients. This information (race and event results) may be published online indefinitely due to the public and historical interest in the results.
Our clients may use our barcode scanning system for tracking tyre, chassis, engine, and other equipment usage at their events. Barcodes on the side of tyres, engines, chassis or vehicles may be logged against your name, license number, race number, and class at venues/championships using our barcoding software. This information may be shared with national governing bodies to provide aggregated information about tyre usage within their jurisdiction.
We are committed to ensuring your information is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Cookies help analyse web traffic or notify you when you visit a site. We use traffic log cookies to identify which pages are being used, which helps us improve our website to meet customer needs. We use this information only for statistical analysis, and then the data is removed. Overall, cookies help us provide a better website by enabling us to monitor which pages are useful to you. A cookie does not give us access to your computer or any information other than what you choose to share. You can choose to accept or decline cookies, but declining may prevent you from taking full advantage of the services.
Our services may contain links to other websites of interest. Once you use these links to leave our site, we do not have control over the other site. Therefore, we cannot be responsible for the protection and privacy of any information you provide while visiting such sites, which are not governed by this privacy statement.
If you are a resident of the EEA, you have the following rights:
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
This policy may be modified from time to time, so please review it frequently. Changes to this policy will be posted on our website. If we materially change the ways in which we use or share personal information previously collected from you with our customers, we will notify you by email or other communication